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How to Choose the Right Photocopier for Your Business

Choosing the appropriate office technology is crucial for ensuring that your staff has the tools they need to succeed, especially since productivity and efficiency are the foundations of any successful business.

That is why when your photocopier begins to show its age, finding a new one that is appropriate for your company might be difficult.

Choosing the ideal copier for your company’s specific requirements might be a difficult task, and since your company is unique from others, you can’t seek help from any of the firms with whom you do business.

What type of copier works for your business?

Whether you pick Ricoh, Canon, Sharp, Kyocera, or any other sort of technology, you’ll have a lot of copier alternatives to select from.

When choosing a copier, consider the size of your workplace’s area you want to fill, what you’ll use it for, whether you want to print in color, and how much you’re willing to spend.

Copier options that might interest your business include:

  • Monochrome: Monochrome copiers are less expensive than colour ones since they only require one black toner. They’re just as feature-rich as their color siblings and available in a range of speeds and sizes, designed to meet any customer demand.
  • Colour: Color copiers, unlike monochrome models, produce images using four distinct cartridges: black, cyan, yellow, and magenta. This means that they can produce in color or monochrome.
  • Multifunctional: Do you want a copier that can do more than just copy? A multifunctional copier may be the ideal option for you. Multifunctional copiers can print, copy, scan, and fax materials, as well as integrate with cloud technologies such as Amazon Alexa, Dropbox, Microsoft Sharepoint, and OneDrive.
  • Desktop: These are usually much smaller copiers intended for mall or home office use. They are made for legal paper and smaller sizes, and they’re generally placed on an employee’s desk if their job demands quick or secure access to a device that prints, copies, scans, and emails.Production: Although most firms will not require production copiers, if your company uses high-quality graphics on a regular basis, then these copiers are a superior option than outsourcing printing expenses. Depending on the model, these copiers may provide high-resolution printing and vary significantly in cost..

What should your organization consider when choosing a copier?

So, you’ve learned which copiers are available for your company, but how do you know which photocopier is best for you? We’ve compiled a list of five questions that you should ask yourself.

These questions will give you a better idea of what functions and features you want your copier to possess:

 

How fast does your business need to print pages?

When buying a new copier for your business, one of the most essential characteristics to consider is print speed. You’ll need a printer with enough speed to keep your operation going smoothly. After all, you don’t want employees waiting 20 minutes for their papers to finish printing at the copier.

The term “ppm,” for pages per minute, is commonly used to describe the printer’s print speed. It’s common to find this information on a photocopier’s spec sheet. A lower ppm, such as 20 or 30, would be preferable if your company only prints occasionally.

What type of documents is your organization copying, printing or scanning?

Knowing the sort of paperwork you scan, print, or copy can help you determine which copier is ideal for your company. If you mostly print in black and white, a monochrome copier will work well for your business and save money, but if you produce in color, you’ll need a color copier.

What kind of service plan is available?

Different copiers have varying operating costs and service plans accessible, just like most things. You’ll need to think about whether you want a warranty and whether you want to pay for consumables as needed. Would you rather pay a charge per copy and have all your toner, parts, and labor covered by this contract

What kind of software do you want to work with?

This is a question you can skip if your firm simply requires a copier. However, if you’re like most businesses nowadays, you’ll be printing, scanning, emailing from, and copying from your device as well. If you use programs such as Google Docs, Microsoft Office 365/SharePoint/Evernote/OneDrive

How much are you looking to spend?

Copiers are no exception to the rule that you get what you pay for. Some organizations choose a slower machine with fewer features in order to keep their costs lower, while other businesses prefer to spend more on a rapid device with cutting-edge features.

No matter what your budget, however, there will be a copier solution that fits the unique needs of your organization. Here at Topservce, we can offer your business a  free consultation that allows us to find a copier solution that works not only for your needs but also fits your budget

Final Words

Once you are certain about the features you want and don’t want, making the right purchase will be a lot easier. Our basic Ricoh photocopiers cost £995 + VAT. A slightly advanced one about £1,295 + VAT and a fully automatic, high speed, and high volume one between £1,995 – £2,995 This is a rough estimate and actual prices may differ depending on stock. Please give us a call on 0208 808 3103 or email us and we’ll do our best to provide you with as much information as possible so you can make an informed decision.