Printer Leasing London, Leased Printers – TopServe UK

Finding the Perfect Photocopier For Your Business

For decades, photocopiers have been a necessity for any office. They are used to make copies of everything from document manuals to business proposals.
Choosing the best photocopier for your needs can be tough, but it is important that you get the right one.

Here are 7 questions you should ask before making your purchase:


What size copier do I need?1) What size copier do I need?

When choosing a photocopier, you need to think about the size of your office. If you have a small office with only a few employees, you will not need as large of a machine as someone who has a larger office with more employees. It also depends on the nature of your business or organization.

A small business like a care agency will tend to use larger office photocopiers. They will need a multifunction color copier to do poster printing and booklet printing for the care certificate workbook. All these features will require an office photocopier on the larger side.
A multi-function printer is certainly needed in a small business like this. Photocopiers are a lot more compact these days and the quality of a small photocopier is just as good.

On the other hand, a photocopier for a small business like an accountancy firm might not need such extensive features. Mono photocopiers with duplex printing for example would be perfect for this type of environment, as they only need to print end-of-year accounts.

The only thing to keep an eye on would be how reliable and efficient the photocopier is. A standard-sized photocopier can handle most copying needs but if you have a medium-sized business with higher print usage, pages per minute, auto duplex and most like printing resolution will most likely feature your company will be interested in.
If you are unsure of what size Ricoh copier to get, just give Topserve a call on 0208 808 3103 and we’ll help try to help as best as we can.
Tip: Make sure to measure how much space you have in your office before making your purchase!

2) Do I want an all-in-one printer/copier or just a photocopier?

The all-in-one printer/copier is a great choice if you are looking for just one machine. These printers have the ability to print, copy and scan pages.

If you are only looking to make copies of single pieces of paper, a standalone photocopier may be a better option. All-in-ones can be more expensive than photocopiers, but they often come with added features that may be helpful to your business.

For example, some models come with an automatic document feeder (ADF), which allows you to scan multiple pages at once.

3) How often will this machine be used?

Do I want an all-in-one printer/copier or just a photocopier?If you are only going to use your photocopier occasionally, you do not need to spend a lot of money on a top-of-the-line model. There are many affordable machines available that will get the job done.

However, if you plan on using your photocopier every day, you may want to invest in a more expensive model with added features. This will help ensure that your machine lasts longer and works better. If you are printing more than 50 pages a day, you may want to consider a digital photocopier instead of an analogue one.

Digital photocopiers are able to handle large printing jobs much faster than traditional photocopiers.

Tip: Ask your friends or colleagues what photocopier they use and how often they use it. This can give you some good ideas of what to look for when shopping for a photocopier.

4) Do I need colour printing capabilities or would black & white work better?

Most businesses do not need colour printing capabilities unless they are producing materials like brochures or flyers.
If you only need to print informational material, a black & white photocopier will be less expensive, have fewer moving parts and use less ink.

These are just some of the advantages to choosing a monochrome copier rather than color printing capabilities.
Tip: If you do not need colour printing capabilities, check out our article on how to choose the right photocopier for your office.
If you have any questions or would like more information about finding the perfect photocopier for your business, feel free to send us an email at sales@topserve-copiers.co.uk or call 0208 808 3103

5) Am I looking for a new photocopier with added features like scanning?

As technology advances, so do photocopiers. Many machines now have built-in scanners that can scan bundles of paper directly into your computer or network drive.

This is great if you need to convert paper files into digital files because it saves time by not having to manually enter information from each individual page into a print management system.If you are an internet cafe, you’ll get many requests from your customer and business clients requesting to scan documents + sensitive information like bank statements.

Other models come equipped with wireless connectivity which allows employees who are away from their desks to print remotely using their mobile devices.

Tip: If you do not have a photocopier with a print management system, just give us a call on 0208 808 3103 and we can help guide you through some options.

6) Paper capacity

Another important factor to consider when purchasing a photocopier is the paper capacity. This is how much paper the machine can hold at one time.
If you plan on using your copier for large jobs, you will need a machine with a higher paper capacity. Conversely, if you only need to make small copies occasionally, a machine with a lower paper capacity will work just fine.
Tip: If you are unsure of what paper capacity to look for, give us a call on 0208 808 3103 and we can help guide you through your best options

Some Additional Note – Multifunction Photocopiers For Your Business

Photocopier models like Ricoh, Xerox and Canon are usually the best photocopiers. But let’s dive in a bit deeper and take a look at a Xerox workcentre multifunction machine.
Xerox workcentre is a very popular model line, just like Ricoh have their Ricoh Aficio line. Xerox workcentre prints per minute range from 20 – 80. Top photocopiers like the Xerox workcentre and Ricoh Aficio have a monthly duty cycle of up to 300,000 pages.

A medium sizes business will need a machine like this. A high volume Ricoh photocopier with printing speeds up to 60 prints per minute will be perfect for a busy office where they can print both colour and black and white. We recommend a Ricoh MPC6004. It has all the features such as scanning documents, duplex print, fast print speed, fax and high print resolution.
White multifunction copier coordinating a photocopier purchase for your business, you might want to consider going for a white copier machine.

They can blend into the background of any office and are perfect if you don’t want people to be distracted by a flashy colour photocopier. Plus, they’re just really sleek looking!

If you have any questions or would like more information about finding the perfect photocopier for your business, feel free to send us an email at sales@topserve-copiers.co.uk or call 0208 808 3103

We hope this article was helpful in giving you some ideas on what to look for when purchasing a new photocopier for your business.
When comparing photocopier prices, its always better to reach out to us and we can advise on the best way to save money. Give us a call on 0208 808 3103, email sales@topserve-copiers.co.uk and visit www.topserve-copiers.co.uk for a free quote.